Wedding Coordinator Agreement

Click here to download the Wedding Coordinator Agreement Form.

Royal Ocean Events Inc. will perform wedding coordination services for the Bride and Groom named in this agreement.

The services provided would be in accordance with our published list of services that you have chosen. Royal Ocean Events Inc. wants your special day to go smoothly and we will work diligently to ensure a flawless occasion. If however, certain events beyond our control should prevent us from meeting our high standards, Royal Ocean Events Inc. is not to be held accountable. We will nevertheless, do everything in our power to rectify the situation that is outside our normal control.

If, due to weather, the ship does not call in at your wedding port, your wedding will not be able to take place due to marriage license restrictions. Your money will be refunded (less the $500.00 non-refundable administration fee) to you upon your return.

Booking Terms and Conditions:

  • All ceremonies are to be booked and confirmed at least 60 days prior to your sailing date. We are not able to perform wedding coordination within 60 days of your sailing date.
  • Royal Ocean Events works directly with the bride and groom, if you wish a third party to plan your ceremony for you, you will have to fill out and sign a third party waiver. Third Parties will not receive commission on any wedding services planned.
  • Norwegian Cruise Lines prohibits the use of outside vendors such as photographers as they have these services onboard. Any group seen with outside hired vendors will be stopped and prohibited from continuing use.

Payment:

  • A $500 Non-Refundable deposit, along with the above coordinator agreement are required to confirm your date and time.
  • Once Royal Ocean Events Inc. has received BOTH of these, your wedding booking will be confirmed and confirmation will be sent to the couple.
  • All extras and enhancements are due to be paid by 45 days before your sailing date.
  • We accept Visa, MasterCard and American Express or International money order in US funds
  • Several of the services we contract on your behalf, such as transportation, musicians, videographers and photographers are contracted on a time basis. If these times are exceeded, Royal Ocean Events Inc. reserves the right to charge you any excess billing. We will add the excess to the credit card on file and send you acknowledgment
  • Due to limited vendor ability in peak travel months, Royal Ocean Events Inc. has seasonal increased wedding package prices. These seasonal price increases are $300 if your event falls between December 24 – January 4th, and February 11-14th. Additionally if your event falls in the month of May or June the seasonal supplement will be $300. These prices are non-negotiable and will be added to your invoice.
  • For every 25 guests you have attending your ceremony you will require additional coordinators. The fee per coordinator is $250.00 in all ports.
  • A 3% CC Fee will be applied to all items for merchant processing. 

**A 15% service charge will be added to the final wedding cost. By signing this contract you agree to this fee**

Cancellation Policy:

  • Notice of cancellation must be made in writing to Royal Ocean Events Inc. Cancellation made prior to 60 days of the wedding date will receive a full refund of any monies paid, less $500.00 USD non-refundable administration fee
  • Cancellations made less than 60 days prior to wedding day will forfeit the full payment.

The Ceremony:

We have designed special vows to commemorate your unique wedding experience. If you choose to use your own vows, please send them to us at least 30 days prior to sailing. Ceremonies last approximately 15 to 30 minutes. Your wedding ceremony will be performed by the approved officiant determined by your wedding package coordinator; however, the bridal couple may provide their own authorized officiant.

Should you be providing your own officiant, please click here to download the Officiant Waiver Form.

*Note: By signing above waiver, the couple acknowledges their responsibility to verify that the officiant listed is certified and registered to perform legal weddings in the wedding port they have chosen to be married. NCL & Royal Ocean Events Inc. cannot and will not be held liable should the Officiants certification not be recognized in the specified port. Any traditional/religious items associated with the ceremony are to be provided solely by the couple and/or officiant.

DISCLAIMER: Please note that if you are working with a third-party member (friend, family member or travel agent), if you have your own marriage officiant, if you are arranging your own transportation for destination weddings or if you are having a Harborside or Destination ceremony that is non-legal, you are required to sign a waiver form. Please advise your wedding coordinator if any of these apply to you.

Third Party Waiver Form

Transportation Waiver Form

*Above documents must be returned no later than 30 days prior to your event. 

Priority Check-In

Priority check–in is provided to guests having a ceremony on embarkation day only. Please be at the cruise terminal between 10:00 am and 10:30 am (9:00-9:30 am in select ports such as New York) to meet with your on-site wedding coordinator to ensure that you will receive priority check-in. Please make sure that all sailing and non-sailing guests are with you at this time. All sailing guests must have their paperwork completed in their ticket book before arriving to the terminal. Please note that we are at the mercy of Customs on the day of embarkation. Once the clearance is given from Customs and Immigration, your wedding coordinator will escort you and your guests through the terminal check-in. Your non-sailing guests will need to provide Security with the identification that was provided on the Visitor Request form. Please advise them that they will receive a visitor’s pass in exchange for their ID documents — they will get these back once they disembark the ship. Once everyone has boarded the ship, your guests will be escorted to the ceremony lounge and the bridal couple will be escorted to their stateroom, which will be ready for them upon embarkation. If there is anything that you need for your wedding ceremony, please hand-carry these onboard, as all luggage is delivered to the staterooms later in the afternoon.

Booking Information

Royal Ocean Events requires a minimum of 60 days to book a wedding ceremony with Norwegian Cruise Line. Please note that if you book within this time frame you are subject to the cancellation policy listed above. * 75 days for all legal ceremonies at sea.

Marriage Licenses

Please note that it is the responsibility of the wedding couple to obtain information and apply for a marriage license from the desired port that they wish to marry in. Please inquire with your Royal Ocean Events Coodinator regarding the procedure in obtaining a marriage license in the port where you wish to get married. If you choose a non-legal ceremony in a destination port, please advise your coordinator, as you are required to sign a Symbolic Waiver form 30 days before your ceremony.

Not Sure About The Legal Requirements Of Obtaining A Marriage Licence Click Here.

Itinerary Changes

Please be advised that in the event of strikes, lockouts, weather conditions, medical difficulties or any reason whatsoever Norwegian Cruise Line and Royal Ocean Events may at any time without prior notice cancel, advance, postpone or deviate from any scheduled sailing or port of call, Norwegian Cruise Line and Royal Ocean Events shall not be held liable for any loss whatsoever incurred by reason of such cancellation, advancement, postponement or deviation. This includes the ship not being able to call into any port due to weather.

Ceremony Times and Locations

All onboard ceremony times and locations are assigned by the Norwegian Group Service Coordinators based on the guest count, ceremony and reception requirements. Destination ceremonies are arranged with Royal Ocean Events and times are given to you based on the number of guests and ceremony requirements. All times and locations are assigned approximately 30 days before your wedding date. Note: The date of your ceremony will be confirmed upon return of the contract. In the event of a conflicting dates, an alternate date will be provided prior to taking any wedding payments and an amended contract provided to be signed.

Wedding Guests

All of our shipboard wedding packages are designed to accommodate the bride and groom. Norwegian Weddings will allow up to 10 non-sailing guests to board the ship for the ceremony at no additional charge. Should your nonsailing guest count exceed 10, then you will be required to hold a reception. If your non-sailing guest count exceeds 50, please advise your wedding coordinator so he/she may contact Norwegian Cruise Line for approval.

Additional Information

Please note that all prices are subject to change without notice and all items are applicable to state tax. Please have all final information to your wedding coordinator no later than 60 days before your ceremony date, otherwise we will not be able to guarantee the services requested.

Refunds

Note, please allow 10-14 days to process refunds, 90 days after an original charge. In certain cases, refunds after 90 days will require delivery by check.


Terms and Conditions for use of The Wedding Optimizer

The Wedding Optimizer is a proprietary software program owned by Honeymoon Wishes providing an online program for third party wedding venues through its websites, programs and computer servers, with free distribution to travel agents, wedding planners and online wedding sites referred to collectively herein as "Distributors".

The Wedding Optimizer is a software tool which is used by third party locations who host weddings to show their venue(s) available wedding dates and times on a calendar, it also gives the venue the option to display their products and services which may be for sale. The Wedding Optimizer and the "Distributors" have no control over the content posted by the Third Party Venue and cannot verify its accuracy, they are not responsible for and makes no representations or warranties with respect to any user content. You are solely responsible for your access to, use of and/or reliance on any user content. therefore you must conduct any necessary, appropriate, prudent or judicious investigation, inquiry, research and due diligence with respect to any content displayed on the Wedding Optimizer. We are NOT a party to any transaction you may enter into with Merchants who have been posted on the Wedding Optimizer by the third party. If you have any questions, concerns or claims regarding a product or service you purchased displayed on the Wedding Optimizer, please address these to the relevant Merchant. You are also bound by all the Terms and Conditions of the Third Party Venue website who is using the Wedding Optimizer to display their venue(s) available wedding dates and times on a calendar, products and services. Please read their Terms and Conditions as it relates to any product or service you may buy before you purchase.

Our Site, service and related content (and any derivative works or enhancements of the same) including, but not limited to, all text, illustrations, files, images, software, scripts, graphics, photos, sounds, music, videos, information, content, materials, products, services, URLs, technology, documentation and interactive features (collectively, "Site Content") and all intellectual property rights to the same are owned by us, the venues, or both. Additionally, all trademarks, service marks, trade names and trade dress that may appear on the Site or Service are owned by us, the venues, or both. Except for the limited use rights granted in these Terms of Use, you shall not acquire any right, title or interest in the Site or Service. Any rights not expressly granted in these Terms of Use are expressly reserved.

By accessing or using The Wedding Optimizer, you are a "user" and you accept and agree to the terms above (the "Terms and Conditions of use") as a legal contract between you and The Wedding Optimizer. These Terms and Conditions are in addition to the venue's Terms and Conditions which you are currently using. We may post changes to the Terms and Conditions of use at any time, and any such changes will be applicable to all subsequent access to or use of The Wedding Optimizer.

If you do not accept and agree to all provisions of the Terms and Conditions of use, now or in the future, you may reject the Terms and Conditions of use by immediately terminating all access and use of the Wedding Optimizer, in which case any continuing access or use of Wedding Optimizer is unauthorized.